Why designing an asynchronous Workshop to adapt to the schedule of your clients
and enable the participants to work on their ideas
When you guide a team that works in shifts, even at night or during the day, it is not always possible to organise a workshop over several hours. As a facilitator, you are responsible for getting the group to focus on one or more problems and create solutions, but you also have to fit in with their time constraints.
Sometimes you only have one or two hours to get things done and sometimes that is not enough!
So how do you deal with this situation without stressing out the participants and get all the best of them?
Designing an asynchronous workshop is one solution, which I used with a security team who only had 2 hours but needed time to come up with ideas in a calm environment.
So I built a MIRO Board with all the steps they had to go through.
During our two hours of the workshop I showed them how to use MIRO and how the board was built.
In this first session we focused on the challenges and prioritized them. We turned the identified problems into tangible questions, starting with "How could we..." and voted on them, to focus on 2 or 3 of them.
And this was the starting point for the creation that each participant could do on their own!!!
Together we agreed on the "How could we" questions they chose to work on during the next 10 days.
After the 2 hours workshops, I integrated some videos on the board, recording with loom, explaining again what the next steps are.
And we fix a new meeting 10 days later to vote on the best ideas and commit to an action board.
Matthew Shipp gave me the idea of using this kind of workshop to fit the needs and time constraints and it worked very well!
Tomorrow Matthew is my guest in the podcast "There is a Workshop for that!". He is an American facilitator, Founder of Emberi Solutions,and explained how he set up asynchronous hybrid workshops to adapt to the needs of one of his clients : a coffee shop.
